Job Descriptions

JOB DESCRIPTIONSecretary

Act as the main point of contact for all matters relating to the club.

Ensure that all statutory obligations of the club are met (e.g. Insurance, health & safety, equipment checks, hygiene certification).

Liaise with the local authority (i.e. Bournemouth Council).

Liaise with other site users (e.g. Fellowship in winter).

Ensure that all club documentation is up to date (e.g. Green Book, Constitution).

Arrange and notify members of the AGM and Spring Meeting.

Request items for meetings and produce agenda.

Ensure that club premises are properly maintained (e.g. decoration, cleaning).

Organise and attend regular Management Committee meetings.

Maintain the Distribution List (for dissemination of information to club members).

Act as key-holder (in case of emergencies) and maintain list of key-holders.

Act as wet weather contact. Inspect green as required and inform green users.

In conjunction with social officers, organise annual luncheon and presentation.

Help organise club events (e.g. Open Day, Jeanne Curtis).

Locate and book venues as required (e.g. Annual Luncheon, AGM, Spring Meeting).

Ensure that rosters are maintained for Open and Close (of club), Green set-up and stewarding duties (Nb. These functions are usually delegated).

AGM

Set date at committee and book venue.

Display list for nomination of club officers and committee members.

Compose invitation to AGM, including request for any proposals, and send to all members.

Annual Club Luncheon

Set date at Committee and book venue.

Determine menu and price and liaise with venue manager.

Display list for attendees to select menu choices (Treasurer collects money).

Draw up table plan.

Bournemouth Evening Triples

Attend meetings.

Display attendance list for annual presentation and collect names and money.

Bournemouth & District

Attend meetings.

Advertise competitions and collect names and money and dispatch to organiser.

Obtain and make available B&D handbook.

County (Bowls Hampshire)

Attend meetings.

Advertise competitions and collect names and money and dispatch to organiser.

Complete and send in annual return including capitation fee.

Obtain and make available County handbook.

National (Bowls England)

Complete and send in annual return including capitation fee.

Obtain and make available Bowls England handbook.

Swanmore Gardens, Swanmore Road, Bournemouth BH7 6PD